Responsibilities

Budget preparation and monitoring
An annual budget is adopted by City Council 45 days prior to the beginning of the fiscal year on July 1. The budget is an essential tool for the planning, control and evaluation processes of government finance.  It is the primary means by which most of the financing, acquisition and service delivery activities are controlled.

Purchasing
Supervises and participates in bidding procedures, preparing specifications, identifying vendors and mailing bid letter invitations. Examines product quality, price, availability, service and delivery and maintains inventory controls.  Responsible for issuance of purchase orders from approved requisitions.

Utility Billing
Prepares utility billings based on meter readings.  Establishes rate structure and review policies and procedures to insure ordinance compliance.

Financial Planning, reporting and accounting
Assures compliance with GAAP (generally accepted accounting principles) for governments by the Governmental Accounting Standards Board.  Provides timely interim financial reporting and annual financial statements that presents fairly and with full disclosure the financial position and results of financial operations in the City. Verify cash receipts, reconcile bank statements, post journal entries.

Accounts Payable
Prepares and write checks for payments after performing audit of approved purchase orders, documentation and invoices received.

Accounts Receivable
Responsible for billing various entities for services not covered by ad valorem tax assessments.

Payroll
Accurate and timely issuance of payroll checks based on current work and time reporting methods properly distributed to appropriate cost centers (departments/funds).  All payroll deductions, taxes and benefits are handled by this department including pension payments, worker’s compensation, long-term disability, sick and vacation pays.

Central Services
Receives, sorts and distributes incoming mail to the various city departments.  Processes outgoing mail daily and charges costs to appropriate departments.

Audit
Coordinate internal and external audit activities.

Risk Management
Handles all insurance claims against the City in coordination with our current insurance carrier.

Freedom of Information Act
Coordinate all Freedom of Information request to insure timely responses.