Duties & Responsibilities
The City Clerk's Office is the "Keeper of the Records". We respond to citizen inquiries, conduct all city elections, act as secretary to the City Council, oversee Cemetery Sexton, and issue business licenses. Our office is continually working to optimize the interaction we have with our citizens.
We recently completed two major projects in an effort to streamline information access: a computerized Voter Registration File project and a computerized Business License system.
The City Clerk is the elections administrator for the City and conducts all local, county, state, and federal elections in accordance with Michigan Election Law and is responsible for the programming of computers used in the election process, testing the equipment, issuing ballots, and hiring the necessary assistants and workers for such elections.
The Clerk's office is empowered with and responsible for administering of all oaths required by State Statute, Charter, and local ordinances.
While all official documents do not originate within the Clerk's office, as a document works its way through the system, its final destination is the Clerk's office. The Clerk is in charge of and has supervisory control of all the records in the City.
Freedom of Information Act
Coordinate all Freedom of Information requests to ensure timely responses.
The City Clerk is the "cemetery officer" and Sexton of the Romulus Memorial Cemetery, charged with the day-to-day operations of the cemetery which include housing cemetery records, the sale of plots, and coordination of burial services/arrangements, The City Clerk works in collaboration with and serves as clerk of the Romulus Board of Cemetery Trustees who propose maintenance, preservation, and management of the Romulus Memorial Cemetery.
Acting as the Clerk of Council, keeping a permanent record of official City Council actions, and performing other duties as directed by the Council. Acting as the keeper of the City Seal, affixing it to all documents, records, contracts, and agreements requiring a seal and attesting to same by signature.
Issuing and signing all business and operating licenses, requesting payment of bills, invoices, and expenses incurred by the City, which are then reviewed, audited, and countersigned by the City Clerk.